Privacy policy

1. Information we collect

We may collect the following categories of personal data:

• Identity information: name, nationality, organisation, professional title
• Contact details: email address, phone number, postal address
• Technical data: IP address, browser type, device identifiers, access times
• Usage data: pages visited, time spent, interaction patterns
• Event participation: registration details, preferences, affiliations, submissions
• Communications: emails, enquiries, feedback and nominations

2. Why we collect data

We collect and process personal data to:

• administer ACEA nominations, registrations and communications
• provide secure and personalised access to our website
• improve the user experience and the performance of the platform
• support stakeholder engagement and event coordination
• comply with legal obligations and institutional governance

3. Data sharing and disclosure

ACEA does not sell personal data. We may share data only with:

• authorised service providers bound by strict confidentiality
• institutional partners, for event coordination and legacy documentation
• legal authorities, when required by law or regulation

All third-party access is governed by formal agreements that uphold ACEA’s standards of dignity, transparency and data protection.

4. International data transfers

Where data is transferred across borders, for example for continental coordination or work with partners, ACEA ensures that appropriate safeguards are in place, including data processing agreements and compliance with international standards.

5. Data security

We apply robust technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure or destruction. These include:

• secure servers and encrypted communications
• access controls and institutional data governance protocols
• regular audits and compliance reviews

6. Data retention

Personal data is kept only for as long as the purposes above require, or as the law requires. Data related to nominations, participation and communications may be archived for legacy documentation and institutional reporting.

7. Your rights

Under applicable laws, you have the right to:

• access your personal data
• ask for it to be corrected or deleted
• object to certain processing
• withdraw your consent, where applicable

To exercise these rights, write to privacy@acea-awards.org.

8. Cookies and analytics

The ACEA website may use cookies and analytics tools to improve the user experience and monitor performance. You can change your choice at any time with the Cookie settings link at the bottom of every page, or manage cookies in your browser settings. See our cookie policy.

9. Changes to this policy

ACEA may update this policy to reflect changing legal, technological or institutional requirements. Any changes will be posted on this page with a new revision date.

10. Contact us

For questions, concerns or data protection requests, please contact privacy@acea-awards.org, ACEA Secretariat, Kigali, Rwanda.